Constitution, Table of Contents

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Brewery, Winery & Distillery Workers Local 300
Union Constitution and By-Laws
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ARTICLE 14 - DUTIES OF OFFICERS, COMMITTEES AND BUSINESS AGENT

Section 1 - Duties of the President
  1. The President shall preside at all Regular and Special Meetings and shall enforce strict observance of the Constitution and By-Law. The President may sign all vouchers and bills approved by and ordered paid at Regular or Special meetings. and;

  2. May countersign cheques issued by the Secretary-Treasurer.

  3. Shall see that all other Officers attend to their duties. The President shall cast the deciding vote in case of a tie at all Regular and Special Meetings.

  4. Shall impose all penalties imposed by the membership.

  5. Shall call Special Meetings when necessary in accordance with Article 7, Section 3, of the Constitution and By-Laws.

  6. Shall appoint Special Committees as necessary.

  7. By virtue of this Office, shall be deemed to be a member of all Committees unless excluded by this Constitution and By-Laws.

  8. Shall assist the Corresponding Secretary (Business Agent) when necessary.
Section 2 - Duties of the Regional Vice-Presidents
  1. In the absence of the President, the Regional Vice-Presidents shall Chair the Regional Executive Board Meetings and/or Regional Membership Meetings in their area.

  2. The Regional Vice-President from Region 02 shall, in the absence of the President, perform the President's duties and exercise the President's powers.

  3. Shall be responsible for ensuring that accurate minutes are taken at all Membership Meetings and Executive Board Meetings within their region and copies are forwarded to the Recording Secretary of the Union.
Section 3 - Duties of the Recording Secretary
  1. The Recording Secretary shall keep an accurate record of the proceedings of all business transactions of all General Executive Board Meetings, and;

  2. Shall keep an accurate record of the proceedings of all business transactions of all Regional Executive Board and Regional Membership Meetings for the region in which they reside.

  3. Shall ensure that copies of the minutes of all Executive Board Meetings, Regional Membership Meetings, Plant Membership Meetings, Special Meetings and conferences are received and filed at the Union office.

  4. Shall assist the Table Officers when necessary.

  5. Shall ensure that new audio tapes are available for each G.E.B. Meeting, and shall be charged with the responsibility of ensuring the audio minutes are kept on file for a minimum of three years in the Union Office.

Section 4 - Duties of the Corresponding Secretary (Business Agent)
  1. Shall keep a record of all voting results.

  2. Shall keep a memorandum of all Committees, their purposes and the time when they shall report, etc.

  3. Shall present all correspondence and bills to the Union Executive Board and Regular Membership Meetings.

  4. Shall draw up and sign all vouchers for the payment of bills by the Secretary Treasurer after they have been approved, and sign and attach the seal therein.

  5. Shall be charged with possession of the Union seal.

  6. Shall be a salaried Officer and shall enter into a contract of employment with the Union. The contract shall include salaries, expenses, terms and conditions of employment and all other matters relating to the Office and to the Officer's duties and shall be negotiated by a Committee made up of G.E.B. members.

  7. The Corresponding Secretary (Business Agent) shall be responsible for the following matters:

    1. Maintaining and supervising a centrally located Union office under the direction of the G.E.B.

    2. Assist in negotiating contracts for the Union.

    3. Maintain a Union hiring roster.

    4. Issue permit cards, withdrawal cards and transfers.

    5. Assist in the formation and dispensation of all written grievances.

    6. Assist the Officers, Shop Stewards and members in all matters pertaining to the welfare of the Union.

    7. Assist the Secretary Treasurer in the carrying out of his duties.

    8. Shall receive a salary based on the highest rate in the Union.

    9. May countersign cheques issued by the Secretary Treasurer.

    10. Shall receive a per diem for both in town and out of town expenses. The per diem shall be the same as that for members, determined by the General Executive Board.

    11. Shall receive a car allowance as set by the General Executive Board. This allowance shall be reviewed annually at the January General Executive Board Meeting.

    12. Shall receive social security and pension benefits as set by negotiations with the General Executive Board at the January General Executive Board Meeting. Vacation allotment shall be determined by the length of time the officer has been a member of the Union based on the formula in the Brewery Collective Agreements.

    13. The Business Agent is to present monthly reports to the President.

  8. Shall keep an expense record journal and submit it to the Secretary Treasurer for approval monthly.

  9. Shall make a written report available to the Table Officers on a bi-monthly basis outlining his Union business activities for that period.
Section 5 - Duties of the Secretary Treasurer
  1. The Secretary Treasurer shall be responsible for all ledgers and financial affairs of the Union, and;

  2. Shall remit a monthly statement and ensure that per capita taxes and affiliation fees are forwarded to the proper persons.

  3. Shall assist the Corresponding Secretary (Business Agent) in his duties when necessary.

  4. Shall make available monthly statements of income and expenditures at Regular Meetings.

  5. Shall collect all initiation fees, dues, fines and assessments and keep an accurate account of all monies received and paid out.

  6. Shall be in charge of the membership files and shall notify all members who are in arrears in writing.

  7. Shall issue and sign all cheques and have them countersigned for payment.

  8. Within forty-eight (48) hours of their receipt, shall deposit all funds in the current chequing account at the bank, credit union or trust company designated by the Union.

  9. Shall invest all surplus funds as directed by the General Executive Board. The investments shall be in the name of the Brewery, Winery & Distillery Workers Local 300, Burnaby BC.

  10. Shall arrange for the books and records to be audited not less than once annually by a firm of auditors chosen by the General Executive Board and may be present during the audit.
Section 6 - Duties of the Sergeant-At-Arms
  1. The Sergeant-At-Arms shall have charge of the door at all meetings.

  2. Shall only admit members to meetings and report visitors, etc. to the President.

  3. Shall assist the President to maintain order during the meetings.
Section 7 - Duties of the General Executive Board
  1. The General Executive Board shall hold a minimum of five (5) meetings per year starting in January of each year.

  2. Board members who fail to attend meetings without reasonable excuse shall be guilty of an offence against the Constitution and By-Laws.

  3. The General Executive Board shall transact all business of the Union between Regional Membership Meetings of the Union and shall make recommendations for the approval of the membership at those meetings.

  4. If Regional Membership Meetings are not held the General Executive Board shall have the authority to transact the business of the Union.

  5. The General Executive Board shall make the final decision on the arbitrability of all grievances.

  6. The General Executive Board shall choose delegates to all conventions etc. and shall be charged with the responsibility of approving all travel, except in the case of emergency, in which case the President shall approve such travel.

  7. Shall be charged with approval for signature, a negotiated agreement between the Office employees and the Table Officers.

  8. Shall be charged with approval for signature, a negotiated agreement with the Business Agent.
Section 8 - Duties of Regional Executive Boards
  1. The Regional Executive Boards shall meet bi-monthly commencing in February.

  2. Board members who fail to attend Regional Executive Board Meetings without reasonable excuse shall be guilty of an offence against the Constitution and By-Laws.

  3. The Regional Executive Board shall be responsible for the following:

    1. Ensure that all certifications in their region strictly adhere to the Constitution and By-Laws and implement the policies, rules and regulations of the Union.

    2. In matters of discipline, shall be responsible for the implementation of the procedures outlined in Article 9.

    3. Make recommendations for arbitration of third step grievances to the Grievance Review Committee and ensure the necessary notifications are made by the Union office.

    4. Ensure all notices etc. of the Union are posted in all plants within the region.

    5. Ensure all plant elections conducted within their region are done in accordance with the Constitution and By-Laws.

    6. In conjunction with the Union office, ensure the co-ordination of hiring practices within their region.

    7. Implement all orders and directions of the General Executive Board.

    8. Advise the General Executive Board and Union office of any potential new certifications within their regions.

    9. Scrutinize applications for memberships in accordance with Article 4, Section 9.

Section 9 - Duties of the Grievance Negotiating Committees
  1. Ensure the provisions of this Constitution and By-Laws are adhered to.

  2. Implement all policies, rules and regulations of the Union.

  3. Process all grievances arising in their plant and make recommendations to their Regional Executive Board as to the arbitration of grievances.

  4. Prior to negotiations, or in the event of joint bargaining, prior to the joint conference, solicit proposals from the membership.

  5. With the assistance of the Business Agent, negotiate contracts for the Union. Where joint bargaining with other certifications is required, form part of the bargaining structure as specified in Article 14, Section 10.

  6. In the absence of the Regional Vice-President, the Chairman of the Committee shall preside at all Plant Membership Meetings.

  7. Attempt to settle any differences arising between members in accordance with this Constitution and By-Laws.

  8. Ensure all notices of the Union are displayed on the plant bulletin boards.
Section 10 - Joint Bargaining Committees
  1. Where joint bargaining is required, the Bargaining Committee shall be structured as follows:

    1. Each Plant Negotiating Committee involved shall be members of the Bargaining Steering Committee.

    2. One member of each Plant Committee shall also be a member of the Negotiating Committee.

    3. The President and the Business Agent shall be members of these Committees and shall act as spokesmen for these Committees.

  2. Duties of Bargaining Steering Committees:

    1. The Bargaining Steering Committee shall meet in conference prior to negotiations.

    2. They shall review all proposals and present a package of demands to the affected memberships for ratification at a Special Meeting or meetings called for that purpose.

    3. They shall provide direction to the Negotiating Committee and assist in formulating bargaining strategy.

    4. They shall make recommendations to the membership as to the acceptance or rejection of proposed contract settlements.

    5. The maximum representation from any plant shall be three (3) members unless increased or decreased by the General Executive Board.

  3. Duties of Negotiating Committees:

    1. Under the direction of the Bargaining Steering Committee they shall negotiate all amendments to the Collective Agreements.

    2. They shall, in conjunction with the Bargaining Steering Committee formulate bargaining strategy.

    3. They shall make recommendations to the Bargaining Steering Committee as to the acceptance or rejection of the proposed contract settlements.

    4. The maximum representation from any plant shall be three (3) members unless increased or decreased by the General Executive Board.

Section 11 - Duties of Shop Stewards
  1. Shop Stewards shall ensure that only members or persons with permit cards issued by the Union are employed in their respective departments or shops.

  2. Members shall report all grievances to their Shop Stewards in the presence of a witness and shall give them all the information requested. After a member has submitted the grievance to the Shop Steward they shall not take it up or endeavor to settle same with the Foreman or Company representatives. Any member violating this provision is guilty of an offence against the Constitution and may be fined not more than fifty dollars ($50.00).

  3. Shop Stewards shall endeavor to settle all grievances and violations of a Collective Agreement immediately on the job with the Foreman. If the matters are not corrected immediately, the Shop Steward shall report them to the Chairman of the Grievance Committee.

  4. Shop Stewards shall notify the members of their respective departments of meetings by posting notices provided by the Union.

  5. Shop Stewards shall assist the Secretary Treasurer in the carrying out of his duties.

  6. Should differences arise between members, the Shop Steward shall attempt to resolve the situation. If the matter is not corrected they shall refer it to the Plant Committee.
Section 12 - Duties of Safety Committees
  1. Each plant shall elect a Safety Committee in accordance with the Workers' Compensation Board regulations who shall:

    1. Be responsible for ensuring that W.C.B. regulations are adhered to within their plant.

    2. Ensure the Company immediately corrects any unsafe or unhealthy conditions.

    3. Make detailed reports of the activities of their Committee at the Regular Plant Meeting.

Section 13 - Special Committees
  1. Special Committees shall be appointed by the President as the need arises and they shall dissolve upon conclusion of their duties.

  2. Any compensation for Committees shall be determined by the General Executive Board.

  3. Each Committee shall select a Chairperson from its members who shall report on behalf of the Committee to the Union.
Section 14 - Expense Allowance

In addition to per diem, the Union shall pay hotel bills on the submission of a proper bill by an Officer, Union Executive Board member, or other members required to be away from home on Union business. Where possible, hotel accommodation should be kept at nominal rates.

Section 15 - Transportation Costs

All members who are required to travel more than twenty-five (25) kilometers from their homes or places of work on Union business shall have their transportation arranged and paid for by the Union based on transportation costs or mileage as set by the General Executive Board.


Constitution, Table of Contents

Article / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16 / 17 / 18 / 19 / 20 /



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2006